1. Who we are?

Maluk Timor Australia is a registered charity in Australia and it’s primary objective is to improve the quality of primary healthcare being delivered by Timor-Leste’s own primary health care system by working inside government-run health centres, alongside Timorese healthcare workers and in close partnership with the Timor-Leste Ministry of Health and its does so via its relationship with Associação Maluk Timor an association established under the laws of Timor Leste.  Maluk Timor Australia supports the work of Associação Maluk Timor by the provision of funding, technical and administrative assistance.

2 . Purpose: Why do we have a Privacy Policy?

Maluk Timor Australia is committed to protecting the privacy of the personal information it collects and holds. Whilst Maluk Timor Australia is not bound by the Privacy Act 1988 (Cth) (Privacy Act), it has chosen to be guided by the principles contained in the Privacy Act. It has therefore based this policy on the Australian Privacy Principles (APPs) as its standard for the handling of personal information it holds.

3. Scope

This policy will apply to all Maluk Timor Australia’s activities.  It explains the kinds of personal information we may collect, how we generally collect, hold, use and disclose an individual’s personal information, and how an individual may access the personal information about them that we hold and seek the correction of such information.  It also contains information about how an individual may complain to Maluk Timor Australia about how it has handled their personal information and how we will deal with such a complaint.  All Directors, contactors, employees and volunteers of Maluk Timor Australia will abide by this policy.

4. Procedures

Information we collect

The personal information Maluk Timor Australia may collect will depend on the circumstances of collection, including whether we collect the information from you as a donor, a supplier, contractor, job applicant, volunteer or other contact, or whether we collect the information from some other source, such as from Associação Maluk Timor.  The type of personal information which we collect about you depends on your dealings with us.

We may collect and hold the following types of information from donors:

Maluk Timor Australia may also:

How we collect your information

In most cases, Maluk Timor Australia collects personal information about you directly from you, through meetings with you in person, or via other contact methods such as by telephone, facsimile, email and mail, or when you sign up to our newsletter via our website or complete a form.

We may also collect personal information from Associação Maluk Timor or third party partner or contractor organisations.

How we use and disclose your information

Any personal information which we collect about you is collected, held, used and disclosed by us to:

We may disclose your personal information to our agents, contractors, volunteers, Associação Maluk Timor, external organisations who provide services to us (including lawyers, accountants, advisers and payment services providers), government authorities, event organisers, mailing houses, IT support service providers and printing companies.

If you do not provide the personal information we request or consent to the collection and use of your personal information for the purposes outlined in this Policy, we may not be able to do any of the things set out above.

How we hold your information, and will it be sent overseas

Maluk Timor Australia takes reasonable steps to ensure your personal information is stored securely, having regard to its nature and source including using encryption for donations and storing credit card information (in situations where it is obtained) in compliance with the Payment Card Industry Data Security Standards. Maluk Timor Australia will hold your personal information in a secure database.

Maluk Timor Australia may disclose your personal information to recipients in Timor-Leste.  It does store personal information with cloud service providers so personal information may be stored or processed overseas. We may disclose personal information to external service providers located overseas, including in the United States.

Access

Subject to any applicable exceptions provided in the APPs, where Maluk Timor Australia holds personal information about you, you may have access to it.  Within a reasonable period after receiving your request, we will take reasonable steps to provide you with access.  If you wish to request access to or update your personal information, please contact us on the details provided below.

Maluk Timor Australia takes reasonable steps to keep your personal information as accurate, complete and up to date as possible.  You may assist us by notifying Maluk Timor Australia if your circumstances change.  You may request that we correct personal information we hold about you that is inaccurate or out of date.  We will take reasonable steps to rectify the situation free of charge if we are satisfied that the information is inaccurate, out of date, incomplete, irrelevant or misleading.  If we refuse to correct your personal information, we will give you written notice setting out our reasons for the refusal and the mechanisms available to complain about the refusal.

Visitors to our website 

‘Cookies’ are used on the www.maluktimor.org website. This allows us to track usage patterns and to compile data in an aggregated and “non-user” specific form enabling us to improve our website for future visitors. If you elect to become an online supporter (for example, by signing up for our e-newsletter) cookies are used to remember you and to track your usage of our website. If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allows you to deny or accept the cookie feature.

 Contact, access or complaints

If you wish to make contact us for any other reason, including to request access to your personal information, to seek correction of your information or to make a complaint regarding Maluk Timor Australia’s handling of your personal information, you can do so via the [email protected]

If you make a complaint, a representative of Maluk Timor Australia will contact you as soon as possible to ensure that we have sufficient detail about the nature of your compliant to action it.  We will respond to complaints within a reasonable period of time and in a fair and reasonable manner

 Changes to this Privacy Policy

We may change our Privacy Policy from time to time without notice to you. The latest version will be on our website.